As of 9/8/2025 Morgan Records Management is the official custodian of medical records for Hearthstone Communities. This website will remain active as a resource and point of contact through our designated records custodian for the duration of our record retention period — up to 10 years.
Records for Hearthstone Communities will be retained in compliance with applicable state laws and with all federal laws. Copies of records may be requested by selecting the request records links on this page.
Since our founding in 1903, Hearthstone has been serving seniors in Woodstock continuously for over a century. Today, as a 501(c)3 non-profit organization, we are able to serve seniors at all levels of care on the Hearthstone Communities campus. Whether you’re looking for a more independent style of living, or need some help, such as assisted living, skilled nursing, short- or long-term rehabilitation, or memory care, there’s a welcoming place here in our community.
Your health records from this Practice will be transferred to Morgan Records Management, LLC (“Records Custodian”).
The Records Custodian will continue to maintain your records in accordance with applicable confidentiality and security standards and with other applicable laws. Your records will be destroyed no less than seven years after the last date of services you received from this Practice, although most records will be held for at least 10 years from the date of last service, depending upon applicable state and federal record retention requirements.
Digital copies of your records can easily be requested by filling out a release form on this site—just click the "Request My Records" button to get started. There is a fee for copying and delivering records, which helps cover the cost of securely and efficiently fulfilling requests. All charges are in full compliance with applicable state and federal regulations. We look forward to assisting you and ensuring you have a smooth and secure experience accessing your records.
Once you have requested your records you can follow up on the delivery status by clicking the link below and entering the ticket information that was mailed to you.
My Request Status
An organization responsible for securely maintaining and managing patient medical records on behalf of a healthcare provider or facility.
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When Morgan Records Management is described as HIPAA compliant, it means the company follows all rules and safeguards required by the Health Insurance Portability and Accountability Act (HIPAA) to protect patients’ private medical information..
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